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To: BNSF Government and Machinery Customers

BNSF Implements Pay-for-Proposal Model For Dimensional Clearance Requests

In an effort to improve the efficiency of the clearance request process, beginning March 11, 2009, BNSF will implement a Pay-for-Proposal model within its dimensional clearance request process. This Pay-for-Proposal model will include a $1,000 fee for every over-dimensional load request submitted. This fee is completely refundable on all proposals that become actual loads on BNSF.

In addition, a pre-clearance proposal number will now be required on all billing prior to shipment. This pre-clearance proposal number will be provided once your proposal has been reviewed and BNSF has provided a pre-clearance. The inclusion of this number on billing is a key factor in you being eligible to receive a refund of the proposal fee.

Additional changes to the dimensional clearance request process include new real-time status updates you can access online and new limitations for changes to previously submitted requests.

For complete details on the changes to the dimensional clearance request process, please visit our Web site at

Questions regarding the new system should be directed to the Clearance team at 817-539-4802 or Waybill submission and e-Cash questions should be directed to the e-Business Help Desk at 1-888-428-2673, option 4, 1. For any additional questions, please contact your BNSF Marketing Representative.

Your business is important to us. Thank you for choosing BNSF as your transportation service provider.

If you have any questions, please send an email to