Submitting Shipping Instructions For Shipments To Canada
Recently there have been changes in U.S. Census regulations regarding the submission of Electronic Export Information, or EEI. To comply with the new regulations and to facilitate the fluid movement of rail traffic into Canada, the following items are required on shipping instructions provided to BNSF.
· Canadian Customs Broker’s name, complete address and contact information
· Canadian Importer’s name, complete address and contact information
· One of the following:
o ITN number (for shipment moving through Canada for export to a third country)
o AES exemption citations for shipments destined to Canada
o Option 4 exemption citation for shipments qualified for post-departure filing
If the shipping instructions do not contain this information, the rail waybill must be modified by BNSF personnel or the shipper prior to the Broker being able to document the shipment for entry into Canada.
Effective January 1, 2009, if complete and accurate Canadian Customs Broker and/or Canadian Importer information is missing from the shipping instructions for a shipment destined to Canada, a charge of either $200 or $400 will be assessed:
· With this rule change, an addition/change to these parties will be chargeable, regardless of how this required information is obtained.
o If the missing information is added to the waybill information by the Shipper, using the online BNSF application “Shipping Instruction Modification”, the diversion charge is $200.
o If the addition/change is performed by BNSF personnel, the charge is $400.
Submitting Accurate Canadian Customs Broker and Canadian Importer Information
If you are using the bnsf.com Shipping Instructions application to submit your shipping instructions:
· Furnish the name, address and contact information of the Canadian Customs Broker by including the entity “Canadian Customs Broker”
· Furnish the name, address and contact information of the Canadian Importer by including the entity “Importer”
If you or your service provider are furnishing shipping instructions by transmitting an EDI404 transaction:
· The EDI404 should contain an N101 of “XQ” and an N102 populated with the complete name of the Canadian Customs Broker. The associated N4 segment should contain the city and state of the Canadian Customs Broker. An associated PER segment should contain the contact information.
· The EDI404 should also contain an N101 of “IM” and an N102 populated with the complete name of the Canadian Importer. The associated N4 segment should contain the city and state of the Canadian Importer. An associated PER segment should contain the contact information.
Please see the attached for more information on submitting accurate U.S. Census electronic export information.
For questions regarding these shipping instruction requirements, please contact BNSF eBusiness at 888-428-2673, option 3,1. In addition, sample shipping instructions can be found at www.bnsf.com/markets/canada/customs.html.