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To: BNSF Carload Customers
12/05/2008

Submitting Shipping Instructions For Shipments To Mexico

On February 8, 2006, BNSF issued a Marketing News advisory requesting that shipping instructions provided to BNSF for shipments destined to Mexico include the following:

The name, address and contact information of the Forwarding Agent at the border
The name, address and contact information of the Mexican Customs Broker

If the shipping instructions do not contain this information, the rail waybill must be modified by BNSF personnel or the shipper prior to the Broker being able to document the shipment for entry into Mexico.

Effective January 1, 2009, if complete and accurate Forwarding Agent and/or Mexican Customs Broker information is missing from the shipping instructions for a shipment destined to Mexico, a charge of either $200 or $400 will be assessed:
With this rule change, an addition/change to these parties will be chargeable, regardless of how this required information is obtained.
o If the missing information is added to the waybill information by the Shipper, using the online BNSF application “Shipping Instruction Modification”, the diversion charge is $200.
o If the addition/change is performed by BNSF personnel, the charge is $400.

Submitting accurate Forwarding Agent and Mexican Customs Broker information
If you are using the bnsf.com Shipping Instructions application to submit your shipping instructions:
Furnish the name, address and contact information of the Forwarding Agent by including the entity “Border Notify Party”
Furnish the name, address and contact information of the Mexican Customs Broker by including the entity “Mexican Customs Broker”

If you or your service provider are furnishing shipping instructions by transmitting an EDI404 transaction:
The EDI404 should contain an N101 of “FW” and an N102 populated with the complete name of the Forwarding Agent. The associated N4 segment should contain the city and the state of the Forwarding Agent. An associated PER segment should contain the contact information.
The EDI404 should also contain an N101 of “XR” and an N102 populated with the complete name of the Mexican Customs Broker. The associated N4 segment should contain the city and state of the Mexican Customs Broker. An associated PER segment should contain the contact information.

For questions regarding these shipping instruction requirements, please contact BNSF eBusiness at 888-428-2673, option 3,1. In addition, sample shipping instructions can be found at www.bnsf.com/markets/mexico/xwie.html.


If you have any questions, please send an email to Customer.Notifications@bnsf.com